Year End Processing
Preparing For Year End
There are a number of activities you can begin doing right now to prepare for year end:
  • Order your W2 and 1099 forms
  • For hosted customers, coordinate with I-BN when you will be closing modules so we can get backups at the appropriate times for your archive copy.
  • Review your setup options in each module to determine how much data is being retained and how much will be purged.
  • Close old jobs in your MAS Job Costing module so they will be purged!
  • See if you can close any modules early!  Sometimes you can close a module early and accrue activity after the fact.  This can help you run your year end reports and spread out processing.
Making an Archive Copy of Your Company
Most all accounting software products have utilities to copy data from one company to another or to Export a copy of your data.  
  • MAS 90/200 - SVDATA will copy data from one company to another.  Be sure to set up your backup company in company maintenance first.
  • UA Corporate - Simply copy your MDB file in explorer
  • BusinessWorks Gold - Select Backup from the File Menu

You will want to create a copy just before you close the year so no data is lost in the typical Year End Purge and roll forward.  You may also wish to create a copy just after the close as well.
Quick Links
BusinessWorks Gold Year End Tips

MAS 90 AP Year End Checklist

MAS 90 AR Year End Checklist

MAS 90 GL Year End Checklist

MAS 90 PR Year End Checklist
Payroll Year End Processing
Regardless of your company's fiscal year, payroll is always based on the calendar year.

For MAS 90/200 users, W-2 forms and were incorporated into the version 3.71 upgrade.  A separate tax table update is being provided an interim release disk (IRD) for those companies either not ready to upgrade or unable to upgrade due to Master Developer Enhancements.  If you are hosting with I-BN your upgrade or IRD load should be scheduled prior to printing forms.  

For magnetic media filers, you should verify your state requirements as some states have adopted the new federal formats while others have not.  Best will be issuing an Interim Release Disk in January 2004 for magnetic media filing.
Module Closing Order
When closing the year, it is always important to close modules in a particular order.  Regardless of the software being used, the order is always feeder modules first and accumulator modules thereafter.  For example, you always close the Sales Order or Order Entry module prior to closing the Accounts Receivable module.  The following is a safe order of close for most accounting packages.  If you have specific questions for your company situation, please contact your software advisor.
  1. Bill of Materials
  2. Work Order
  3. Bar Code
  4. Sales Order (Order Entry)
  5. Purchase Order
  6. Inventory (Materials Management)
  7. MRP
  8. Accounts Receivable
  9. Accounts Payable
  10. Timecard
  11. Payroll
  12. Job Costing
  13. General Ledger
Accounts Payable - MAS 90/200
2003 AP 1099-DIV Interim Release Disk (IRD)

Only those who need to print the 1099-DIV form need to install this IRD. This IRD is not required for any other 1099 form.   The IRD can be obtained on the Best Online Support System.